Department-managed billing
Your team approves time, generates estimates or invoices, exports them if needed, collects payment through its existing process, and records payments in the application.
Billing & payment options
Schedule every detail. Choose how each one is paid.
Use Off Duty Blue for scheduling, timesheets, and invoicing while deciding which clients or details your department will bill and which ones we will administer.
Discuss your payment workflowTwo options, one system
Keep the billing process that works for each client.
Your agency can choose the approach by client or by detail. Both types of work can still be scheduled and tracked in Off Duty Blue.
Off Duty Blue payment administration
We handle client onboarding, invoicing, collections, accounts receivable, reconciliation, and the payment float for selected work. Approved officer pay is scheduled on a weekly cycle under the agency’s arrangement.
Specific payment terms, fees, pay routes, and tax treatment are established with each agency.
From shift to invoice
Build the bill from approved work.
01 / WORK
Officer submits time
Record actual hours after the shift, including differences from the original schedule.
02 / APPROVE
Agency reviews
The designated person confirms hours before they move into billing and payment.
03 / INVOICE
Prepare the bill
Use approved hours and applicable charges to create an invoice for the client.
04 / HANDLE
Follow the chosen path
Collect through your department’s process or have Off Duty Blue administer that client or detail.
Subscription and administration
Software access without a payment mandate.
The agency subscription is $3 per active user per month. Departments intending to use payment administration for more than half of their details have the user fees waived.
Payment administration and payment-term fees are discussed with your agency. We can map your current clients and workflows before recommending which details should move.
Review options togetherAdministrator reporting
Keep deposit activity visible.
The v4 deposit-report design brings expected and received amounts, overdue balances, and variance into the same reporting view.
V4 design preview. Figures, clients, and event information shown are sample data.
Explore all administrator viewsRelated reading